Volunteer Scheduler Pro: $45/mo at 100 Volunteers

What Volunteer Scheduler Pro actually costs: $45 a month at 100 volunteers

By Scott Juranek, Tall Timbers Group LLC · August 17, 2026

Volunteer Scheduler Pro is a real volunteer scheduler for organizations — schools, churches, civic groups, museums, clinics, and the rest of the list on their homepage. Same Rotunda family as Ministry Scheduler Pro. If an organization needs the sign-in kiosk, job folders, group scheduling, or a full volunteer scheduler, stay on it. VolunteerReminder is not that.

At up to 100 volunteers, Lite is $45/month and Standard is $70/month. The monthly fee depends on edition and volunteer count. Their slider runs from up to 100 through up to 2,000. Those two prices are the ones on the default setting. That is on their subscribe page, fetched August 17, 2026.

Optional SMS is $0.02 per text message sent or received. Both directions bill. A reminder plus a YES reply is two charges.

Lite vs Standard

Lite is the scheduler: flexible scheduling tools, mobile and web based scheduling, online access for volunteers, sub requests, automatic reminders, service notes and resources, and text messages.

Standard is Lite plus online access for leaders, custom fields, a sign-in kiosk, job folders, group scheduling, and disaster recovery. Their subscribe page calls the kiosk and custom fields the Standard extras that matter.

SMS is extra on both. No setup charges. Unlimited email and phone support is included. The minimum subscription is 3 months. Dormant volunteers — not scheduled and no profile changes in 3 months — are not counted in the fee, but they can still sign in, review the schedule, and get emails and texts. Upgrade or expand anytime. Downgrade before renewal by contacting them.

Deluxe and Pro

Deluxe is $9 a month (pricing). That covers scheduled reminders for up to 60 volunteers, two texts per shift. It is not a bulk-text plan. If the organization needs to text a large roster often, VSP's meter or a real SMS tool is the honest answer. Normal reminder volume is what the $9 plan is built for.

Pro is $19, up to 150 volunteers, and adds a third reminder plus a substitute finder that texts a small batch at a time (default 8–10), first YES wins, then the next batch, not the whole roster. YES/NO confirm is optional.

Volunteer Scheduler Pro can stay the scheduler. VolunteerReminder can just do the reminders. Start a free trial or email info@volunteerreminder.com.

Frequently asked questions

How much does Volunteer Scheduler Pro cost?

At up to 100 volunteers, Lite is $45/month and Standard is $70/month. The fee scales with volunteer count on their slider. Optional SMS is $0.02 per text sent or received. No setup charges. The minimum subscription is 3 months. That is from their subscribe page, fetched August 17, 2026.

What does $0.02 sent or received actually mean?

Every outbound reminder and every inbound reply is a billable text. A reminder plus a YES reply is two charges.

Are VolunteerReminder texts unlimited on the $9 plan?

No. Deluxe is $9 a month for scheduled reminders: up to 60 volunteers, two texts per shift. It is not a bulk-text plan. If the organization needs to text a large roster often, VSP's meter or a real SMS tool is the honest answer.

Who should stay on Volunteer Scheduler Pro?

Organizations that need the sign-in kiosk, job folders, group scheduling, custom fields, or a full volunteer scheduler. Schools, churches, civic groups, and museums are on their list. VolunteerReminder is a reminder service, not a volunteer scheduler.

Do volunteers need an app or account?

On VolunteerReminder, no. Texts and emails only. Nobody installs anything. Volunteer Scheduler Pro lists a mobile app and online access for volunteers as part of the product.

Is VolunteerReminder a volunteer scheduler like Volunteer Scheduler Pro?

No. No kiosk, no job folders, no group scheduling suite. It schedules recurring volunteer shifts and texts people before they serve. That is the whole product.

What happens when a volunteer declines a shift?

On Pro, the substitute finder texts a small batch at a time (default 8–10). First YES wins, then the next batch, not the whole roster. YES/NO confirm is optional on Deluxe and Pro.